EMEA Sponsored Round Tables.

*Online Pre-registration closes on 13 October.

If you don't register in advance, you can join available RT on the day but spaces and options will be limited.

RT 1 Equus Software: What is the right combination of personal touch versus technology in Global Mobility for you?

Hosts: Ian Dawe - Global Client Success Director & Gareth Davies - SVP of Solutions Consulting & Angela Tegg - Director, Global Talent Mobility

This roundtable explores the question of how to combine technology and personalized support, with the right balance for your Globality Mobility program. We’ll delve into how automation, powered by tools like AI, streamlines routine tasks such as visa applications, vendor management, and utilises your data for impactful insights. While technology offers speed and consistency, we’ll also discuss the critical moments when the human touch is needed—for example, during complex negotiations, emotional support for relocating families, and strategic decision-making that requires empathy and nuanced understanding. Join us to drive your human, tailored, but efficient global mobility program forward.

RT 2 Cartus: Prepared for the Unexpected? Crisis Management in Global Talent Mobility

Host: Angela Tegg - Director, Global Talent Mobility

In this session, we’ll explore top emergency relocation best practices and techniques, supported by real-world case studies. The discussion will focus on the need for proactive planning, flexible solutions and data-driven strategies to support evolving mobility needs in an ever-changing landscape. Join us to explore topics including: • Financial readiness: The importance of providing immediate support for relocating individuals. • Inclusive planning: Ensuring plans cover both expatriates and local employees. • Logistics management: Handling housing, school fees and deregistration efficiently. • Accommodation flexibility: Offering diverse property-types and co-working spaces. • Strong communication: Keeping employees informed and reassured throughout the process. • Technology and data use: Enhancing visibility and decision-making. • Operational agility: Starting with a workable plan and refining it as the situation evolves.

RT 3 Weichert Workforce Mobility: Business Reviews: Reinvent or Retire?

Host: Dushy Weerasekera -  Senior Manager, Global Mobility LSEG

Are traditional business reviews still relevant in today’s data-driven, partnership-focused world? Join us for a dynamic roundtable exploring three distinct review styles—traditional, data-only and collaborative. Discover the pros and cons of each, and learn how one company – global leader LSEG – has been transforming collaborative reviews with their mobility supplier partners. Whether you're a corporate leader or supplier, this session will spark ideas on how to rethink data gathering and elevate your mobility partnership strategy.

RT 4 Heart Relocation: Budget-Friendly, People-First: The New Way to Move Talent

Hosts: Elaine Sedgewick - Inhouse Global Mobility Expert & Miriam van Kempen - Global Sales Director

Smart mobility on a tight budget. Moving people around the world is getting harder with less money to spend. But companies still want great results, happy employees, and no compliance issues. In this session, we’ll show how lump sum, core flex, and limited budget programs can help. You’ll hear smart ideas from real companies that found ways to save money and improve the experience. Join us to learn how to build mobility programs that work well, cost less, and keep everyone smiling.

RT 5 Helma International: Posted Workers vs. Expatriates: Navigating the Legal Maze of Employee Secondment

Host: Nathalie Hellio, Partner & Managing Director

Teaser: The paradox of mobility: Why a short assignment can cause bigger headaches than a long-term expat? Welcome to the world of posted workers. A compliance jungle! Summary: The EU framework on posted workers creates a complex legal environment for employers, who must comply with overlapping national and European labour law requirements. Unlike long-term expatriate assignments, where employment conditions are more straightforward, the secondment of employees often raises challenges around reporting, pay, social security, working time, and compliance monitoring. Beyond management becoming time-consuming and costly, non-compliance triggers criminal responsibility for employers. This presentation will highlight the key pitfalls, illustrate the administrative and financial burdens for companies, and provide insights on how to manage postings effectively while remaining compliant.

RT 6 Furnished Quarters: Flex or Fail: Redefining Mobility in a Shifting World

Host: Selena Rogers, Senior Director of Business Development

In today’s evolving workplace, flexibility isn’t optional…it’s expected. But what does “flex” really mean when it comes to relocation, and global mobility strategy? Join this interactive session to explore how leading companies are balancing agility with structure, and reimagining policy, and partnerships to meet the needs of modern talent. Walk away with fresh ideas, peer insights, and real-world strategies you can apply immediately.

RT 7 WorkFlex: AI in Global Mobility: What works, what doesn't, and what's next

Hosts: Pieter Manden, Co-founder and Managing Director

AI is everywhere, but how much of the promise translates into real results for global mobility? Join this expert roundtable to cut through the hype and explore what truly works in practice. You'll hear concrete experiences from HR and mobility leaders using AI in compliance, policy management, and employee support. We'll examine proven successes and costly mistakes, and discuss where human judgment still outweighs automation. Walk away with peer-driven insights and a clearer perspective on where to prioritize AI in your global mobility strategy - and where to proceed with caution.

RT 8 Santa Fe Relocation: Taking Care of global mobility professionals for operational efficiencies

Host: Michele Longley - Senior Business Development Manager

Utilising our global mobility maturity model from our Taking Care of Professionals series plus the data from our 2025 survey on Artificial Intelligence (AI) and automation, we explore how better processes and more automation can be achieved in practice to make the operational processes and transactional work easier. Exploring how allowing AI and automation can create space for the mobility team to interact, build trust and provide support for both business and relocating employees.

RT 9 Fragomen: The Implementation of EES and ETIAS: when automation meets immigration complexity

Host: Andreia Ghimis - Immigration Manager

Join Fragomen for an in-depth discussion on the EU’s upcoming Entry/Exit System (EES) and ETIAS - two major developments set to reshape how travellers enter the Schengen Area. With EES launching on 12 October 2025 and ETIAS expected in late 2026, the discussion will explore how automation is reshaping borders - and what this means for travellers, employers, and global mobility programs.  You’ll also learn practical steps you can take now to prepare, reduce travel disruption, and stay compliant as enforcement intensifies.

RT 10 Centuro Global: Benchmarking Mobility Team Performance: How AI is Rewriting the Rules

Hosts: Zain Ali, CEO

Amid unprecedented political upheaval, mobility teams face mounting pressure to process faster, reduce costs, and ensure compliance. At the same time, recognition is growing that these traditional measures overlook critical factors such as employee experience, the business impact of delays, and the diversity of mobile talent. This session will explore how AI is redefining what’s possible across both traditional and emerging KPIs, highlighting capabilities such as predictive processing times, automated risk checks, policy intelligence, and early-warning systems for global rule changes.